The Vagelos Integrated Program in Energy Research and the Vagelos Institute for Energy Science and Technology are jointly hiring an Administrative Assistant to support both organizations. Read more if you or anyone you know may be interested in joining the team!
Administrative Assistant, VIEST-VIPER
This position will perform administrative and clerical duties to support the operations of the Vagelos Integrated Program in Energy Research (VIPER), and the Vagelos Institute for Energy Science and Technology (VIEST) at the University of Pennsylvania, both managed out of the Department of Chemistry.
Principal duties will be to maintain calendars and listserves, perform routine updates to websites and databases, process requisitions, provide logistical support for VIPER and VIEST meetings and events (organizing scheduling, room requests, catering, inventory, advertising, and coordinating event logistics, including set up and clean up), manage the VIPER student room, maintain office supplies and program inventory, help coordinate VIPER summer research (proposals, on-boarding, weekly timesheets, and funding to support student research), assist in office operations and research efforts for VIEST (assist in the preparation of external research proposals and management of VIEST fellowship and seed grant programs), and provide program-related support to VIPER and VIEST Directors and Managing Directors (manage calendars and appointments, make travel arrangements and submit travel reimbursements, provide administrative support as needed).